Meeting documents

SSDC Area North Committee
Wednesday, 26th August, 2015 2.00 pm

Meeting of Area North Committee, Wednesday 26th August 2015 2.00 pm (Item 51.)

Minutes:

Proposal: Demolition of existing building and the erection of a replacement village hall, new vehicular access, car parking and associated works

The Planning Officer presented the application as detailed in the agenda, noting that the application had been referred to committee at the request of the Ward Member to discuss the nature and scale of the project. He advised that if approved, condition 2 should be amended to reflect amended drawing 101A; and it was noted that the Tree Officer has been consulted on the Millennium Tree, and that condition 6 had been included to reflect his concern for its protection during construction.

The Committee were then addressed by Mr J Pullen (Chairman of Tintinhull Parish Council), Mr G Hunt (representing the Tintinhull Project Team), Mrs R Harris (representing the young families of the village), Mrs S Lavers (local resident and Parish Councillor), and Mr S Travers, Agent for the applicant. Their comments included:-

· The existing village hall had been built in 1954 had deteriorated and did not meet any disability requirements.

· The proposed new hall was a flexible space to fit all activities for the next 60 years.

· Big Lottery stages 1 and 2 had resulted in an £85,000 grant towards professional advice and technical arrangements and a stage 3 submission was due at the end of September for £670,000 towards the build.

· Young families were looking forward to having activities in the new hall as currently they were using halls outside the village.

· There was huge support for the new hall in the village.

· The design would be a significant improvement on the existing hall and it had been amended to mitigate the concerns of neighbours.

Councillor Sylvia Seal read out a statement in support of the application on behalf of the Ward Member, Councillor Jo Roundell Greene, who was unable to attend the meeting.

During discussion, Members commented that energy saving eco measures should be installed to reduce running costs and expressed concern at the lack of parking at the site although it was acknowledged that parking would be found elsewhere. At the conclusion of the debate, the majority of Members were content to confirm that planning permission be granted for the replacement village hall, as per the officer recommendation (voting: 10 in favour, 1 abstention).

RESOLVED:

That planning application 15/02685/FUL be APPROVED, as per the officer recommendation, subject to the following:

Justification:

01. The proposal represents improved community facilities within this rural settlement that will contribute to the sustainability and vitality of the settlement. The development respects the character and appearance of the conservation area, and causes no demonstrable harm to the setting of listed buildings, residential amenity or highway safety. The proposal accords with the aims of the NPPF and Policies SD1, SS2, EQ2, EQ3, TA5 and TA6 of the South Somerset Local Plan.

SUBJECT TO THE FOLLOWING:

01. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason: To accord with the provisions of section 91(1) of the Town and Country Planning Act 1990.

02. The development hereby permitted shall be carried out in accordance with the following approved plans: the drawings ref.3547 numbers 101A, 102, 103, 104 and 105.

Reason: For the avoidance of doubt and in the interests of proper planning.

03. No development hereby permitted shall be commenced unless particulars of the following have been submitted to and approved in writing by the Local Planning Authority:

a) materials (including the provision of samples where appropriate) to be used for external walls and roofs; these details shall be supported by a sample panel of natural stone indicating coursing and pointing which shall be made available on site prior to commencement;

b) full design details and material and external finish to be used for all windows, all external doors, lintels, entrance gates, boarding and openings;

c) details of all eaves and fascia board detailing, guttering, downpipes and other rainwater goods; and

d) details of the surface material for the parking and turning area; and

e) details of all boundary treatments

Reason: To safeguard the character and appearance of the area and to accord with the NPPF and Policies EQ2 and EQ3 of the South Somerset Local Plan.

04. The development hereby permitted shall not be commenced until there has been submitted to and approved in writing by the Local Planning Authority a scheme of landscaping, to include proposals for planting on relevant parts of the land shown edged blue on the submitted Location Plan ref. 3547/010. The scheme shall include indications of all existing trees and hedgerows on the land, and details of any to be retained, together with measures for their protection in the course of the development, as well as details of any changes proposed in existing ground levels. All planting, seeding, turfing or earth moulding comprised in the approved details of landscaping shall be carried out in the first planting and seeding season following the occupation of the building or the completion of the development, whichever is the sooner; and any trees or plants which within a period of five years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of similar size and species, unless the Local Planning Authority gives written consent to any variation. Thereafter, the scheme shall be retained and maintained.

Reason: To safeguard the character and appearance of the area and to accord with the NPPF and Policies EQ2 and EQ3 of the South Somerset Local Plan.

05. The development hereby permitted shall not commence until a Construction Management Plan has been submitted to and approved in writing by the Local Planning Authority. The plan shall include construction vehicle movements, construction operation hours, construction vehicular routes to and from site, construction delivery hours, expected number of construction vehicles per day, car parking for contractors, specific measures to be adopted to mitigate construction impacts such as noise, dust, fumes and vibrations. The development shall be carried out strictly in accordance with the approved Construction Management Plan.

Reason: In the interests of highway safety and residential amenity, and to minimise the impacts of the construction of the development in accordance with the aims of the NPPF and Policies EQ2 and TA5 of the South Somerset Local Plan.

06. Prior to commencement of this planning permission, site vegetation clearance, demolition of existing structures, ground-works, heavy-machinery entering site or the on-site storage of materials, an Arboricultural Method Statement and a Tree and Protection Plan shall be prepared in accordance with British Standard 5837: 2012 - Trees in relation to design, demolition and construction and these details shall be submitted to the Council. On approval of the tree protection details by the Council in-writing, a site-meeting between the appointed building/groundwork contractors, the Site Manager and the Council's Tree Officer (Phil Poulton: 01935 462670 or 07968 428026) shall be arranged at a mutually convenient time. The locations and suitability of the tree protection measures (specifically the fencing & signage) shall be inspected by the Tree Officer and confirmed in-writing by the Council to be satisfactory prior to commencement of the development. The approved tree protection requirements shall be implemented in their entirety for the duration of the construction of the development and the protective fencing may only be moved or dismantled with the prior consent of the Council in-writing.

Reason: To preserve the health, structure and amenity value of protected trees in accordance with the Council's statutory duties relating to The Town & Country Planning Act, 1990 (as amended)[1] and the following policies as stated within The South Somerset Local Plan (2006 - 2028); EQ2: General Development, EQ4: Bio-Diversity & EQ5: Green Infrastructure.

07. Provision shall be made within the site for the disposal of surface water so as to prevent its discharge onto the highway, details of which shall have been submitted to and approved in writing by the Local Planning Authority prior to the commencement of development. Such provision shall be made before commencement and maintained thereafter at all times.